Your letter must be organized into paragraphs in a clear step by step manner, with a logical connection between one idea and the next, one sentence and the next, one sentence and the next, and between one paragraph and the next .
One way to show this connection is to use a noun or pronoun to refer to the previous sentence(s), for example: My heating system is not working and I can not sleep.
Depending on the topic, it may be possible to organize your points into paragraphs that begin with words such as first, Secondly, finally.do not organize your writing into a numbered or bulleted list.
Write a greeting
You will be told what to write in the greeting. For example, begin your letter as follows: Dear Sir/ Madam.
State your purpose for writing
Start writing on the next line after Dear Sir / Madam. Tell your reader why you are writing. For example: I am writing to complain about the heating system in my house.
Use introduction " LEAD-IN" phrases
Obviously, it is wise to make a good start. All letter writers need to " lead-in" to what they wish to say. There are number of popular ways to start the first sentence of your introductory paragraph when writing a formal or semi-formal letter.Study the following sentences:
I am writing to you because ...
I am writing to let you know that
I am writing to advise you
I am writing in reply to your recent letter in which ( you told me something)I
I am anxious to obtain some information from you about ...
It is with regret that I write to you advising you
I regret to inform you that ( something negative)
I am sorry to let you know
Certainly, you should never begin the introductory paragraph of a formal or semi-formal letter with : " How are you ?". Although it is friendly, it is not appropriate to ask about the health of a person that you do not know very well.
One way to show this connection is to use a noun or pronoun to refer to the previous sentence(s), for example: My heating system is not working and I can not sleep.
Depending on the topic, it may be possible to organize your points into paragraphs that begin with words such as first, Secondly, finally.do not organize your writing into a numbered or bulleted list.
Write a greeting
You will be told what to write in the greeting. For example, begin your letter as follows: Dear Sir/ Madam.
State your purpose for writing
Start writing on the next line after Dear Sir / Madam. Tell your reader why you are writing. For example: I am writing to complain about the heating system in my house.
Use introduction " LEAD-IN" phrases
Obviously, it is wise to make a good start. All letter writers need to " lead-in" to what they wish to say. There are number of popular ways to start the first sentence of your introductory paragraph when writing a formal or semi-formal letter.Study the following sentences:
I am writing to you because ...
I am writing to let you know that
I am writing to advise you
I am writing in reply to your recent letter in which ( you told me something)I
I am anxious to obtain some information from you about ...
It is with regret that I write to you advising you
I regret to inform you that ( something negative)
I am sorry to let you know
Certainly, you should never begin the introductory paragraph of a formal or semi-formal letter with : " How are you ?". Although it is friendly, it is not appropriate to ask about the health of a person that you do not know very well.
