Give / request information
Give and / or request information that will support your purpose. If your purpose is to complain.
When you give information, use your imagination to add extra details. If you are having difficulty thinking of enough details, try to ask yourself " why" questions.
Request action
In this part of the letter, you are requesting action, that is, you want your reader to do something, such as answer your question
Close
Write on a new line. Depending on the situation, here is a concluding remark to close your letter.
Using " stock" or commonly used phrase , and a polite stock phrase is usually required in formal letter writing
USE FINAL " STOCK PHRASES "
A formal or semi-formal letter:
A formal or semi-formal letter usually end with a final remark.It often begin with a stock or commonly used phrase that is popular, appropriate and acceptable for this type of letters and gives precise information and respect which would more likely be found in a business letter.
Sometimes the final remark consists of a single phrase of this type. Other times the stock phrase will introduce a further concluding statement. The stock phrase may also come at the end o the final paragraph.
Formal or semi-formal stock phrases
I look forward to your reply.
I look forward to hearing from you in the future.
I would be very grateful if you would attend to this matter as soon as possible.
I await you reply in anticipation.
Thank you for your co-operation in this matter.
Let me know now.
Please advise me as soon as you can.
I want an urgent reply.
I would appreciate an urgent reply.
I look forward to seeing you / meeting you / your reply.
An informal letter:
An informal letter indicates familiarity and friendliness which would more likely be found in a personal letter such as :
Thank you for your co-operation and I hope to hear from you shortly.
Please do not hesitate to contact me if you have any queries about this matter.
I am sorry to have caused you any trouble and I trust that you will under stand the situation / matter.
Thank you for your attention / for your attention to this matter / for your kindness.
USE A " SIGN OFF " WORD OR PHRASE
Another important stock phrase in a letter is the final word or phrase you use before you sign your name.It is important to use the appropriate register. If the letter is to someone you do not know, the languages should be respectful, and a little formal. It should not include unnecessary words or phrase.
If you sign off with an informal word or phrase ( such as : Regards" ) it is not necessary to follow it with a comm. it is customary to use a comma only if you a sign off phrase beginning with " yours" ...
Some common sign of phrase appear below:
A formal or semi-formal letter:
Yours sincerely,
( use for business / information letters)
Yours faithfully,
Some people distinguish between sincerely and faithfully by using sincerely for persons when the name is known, and faithfully when the name is not known.
Regards
Regards is less formal, but very commonly used for business.
An informal letter:
Yours truly,
( Use for personal letters to friends in business)
Best wishes
(Use for personal letters to friends)
Love ( or lots of love)
( Use for family or close friends.
.
Give and / or request information that will support your purpose. If your purpose is to complain.
When you give information, use your imagination to add extra details. If you are having difficulty thinking of enough details, try to ask yourself " why" questions.
Request action
In this part of the letter, you are requesting action, that is, you want your reader to do something, such as answer your question
Close
Write on a new line. Depending on the situation, here is a concluding remark to close your letter.
Using " stock" or commonly used phrase , and a polite stock phrase is usually required in formal letter writing
USE FINAL " STOCK PHRASES "
A formal or semi-formal letter:
A formal or semi-formal letter usually end with a final remark.It often begin with a stock or commonly used phrase that is popular, appropriate and acceptable for this type of letters and gives precise information and respect which would more likely be found in a business letter.
Sometimes the final remark consists of a single phrase of this type. Other times the stock phrase will introduce a further concluding statement. The stock phrase may also come at the end o the final paragraph.
Formal or semi-formal stock phrases
I look forward to your reply.
I look forward to hearing from you in the future.
I would be very grateful if you would attend to this matter as soon as possible.
I await you reply in anticipation.
Thank you for your co-operation in this matter.
Let me know now.
Please advise me as soon as you can.
I want an urgent reply.
I would appreciate an urgent reply.
I look forward to seeing you / meeting you / your reply.
An informal letter:
An informal letter indicates familiarity and friendliness which would more likely be found in a personal letter such as :
Thank you for your co-operation and I hope to hear from you shortly.
Please do not hesitate to contact me if you have any queries about this matter.
I am sorry to have caused you any trouble and I trust that you will under stand the situation / matter.
Thank you for your attention / for your attention to this matter / for your kindness.
USE A " SIGN OFF " WORD OR PHRASE
Another important stock phrase in a letter is the final word or phrase you use before you sign your name.It is important to use the appropriate register. If the letter is to someone you do not know, the languages should be respectful, and a little formal. It should not include unnecessary words or phrase.
If you sign off with an informal word or phrase ( such as : Regards" ) it is not necessary to follow it with a comm. it is customary to use a comma only if you a sign off phrase beginning with " yours" ...
Some common sign of phrase appear below:
A formal or semi-formal letter:
Yours sincerely,
( use for business / information letters)
Yours faithfully,
Some people distinguish between sincerely and faithfully by using sincerely for persons when the name is known, and faithfully when the name is not known.
Regards
Regards is less formal, but very commonly used for business.
An informal letter:
Yours truly,
( Use for personal letters to friends in business)
Best wishes
(Use for personal letters to friends)
Love ( or lots of love)
( Use for family or close friends.
.
